RMS Gen 2

A Tender Notice
by THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX

Source
Find a Tender
Type
Framework (Services)
Duration
10 year
Value
£450M
Sector
BUSINESS
Published
09 Apr 2025
Delivery
01 Aug 2026 to 31 Jul 2036
Deadline
n/a

Concepts

Location

United Kingdom:

Geochart for 7 buyers and 0 suppliers

7 buyers

Description

This project will look to procure a replacement Records Management System, for the following 7 Forces; Beds, Cambs, Herts, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.

Lot Division

1 RMS and associated Services to 7F
  • Value: £100M

Record Management System solution and associated Services to the specifically named Forces - Kent, Essex, Beds, Cambs, Herts, Norfolk & Suffolk
2 RMS solution and associated Services for all other UK Police Forces
  • Value: £350M

Record Management Services solution and associated Services for all other UK Police Forces

Renewal Options

1 x 5 year extension

Award Criteria

Implementation Plans Implementation Plans weightings; Initial Tender 10% Demonstrations 5% Final Tender 5%
Solution Accuracy, Efficiency & Interoperability Solution Accuracy, Efficiency & Interoperability weightings; Initial Tender 20% Demonstrations 30% Final Tender 5%
Implementation Cost Cost of Implementation weightings; Initial Tender 3% Demonstrations 10% Final Tender 20%
Legal Principles & Terms & Conditions Legal Principles & Terms & Conditions weightings; Initial Tender 0% Demonstrations 0% Final Tender 5%
Total Cost of System Total Cost of the System weightings; Initial Tender 7% Demonstrations 20% Final Tender 40%
Accessibility & Ease of Use Accessibility & Ease of Use weightings; Initial Tender 20% Demonstrations 10% Final Tender 3%
Solution Flexibility & Configurability Solution Flexibility & Configurability weightings; Initial Tender 20% Demonstrations 10% Final Tender 5%
Customer Service, Communications & Continuous Improvement Customer Service, Communications & Continuous Improvement weightings; Initial Tender 10% Demonstrations 15% Final Tender 2%
Social Value Social Value weightings; Initial Tender 10% Demonstrations 0% Final Tender 10%
Non-functional Requirements Non-functional Requirements weightings; Initial Tender 0% Demonstrations 0% Final Tender 5%

CPV Codes

  • 79996100 - Records management
  • 72212783 - Content management software development services
  • 48780000 - System, storage and content management software package

Indicators

  • Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains