M&E and Building Maintenance Services

A Tender Notice
by THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE

Source
Find a Tender
Type
Contract (Services)
Duration
3 year
Value
£5M
Sector
INDUSTRIAL
Published
10 Apr 2025
Delivery
01 Apr 2026 to 31 Mar 2029
Deadline
09 May 2025 12:00

Concepts

Location

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

You are invited to tender for the provision of building maintenance services to Warwickshire Police. The requirement will be tendered as a single requirement. We are seeking a provider who can work with us to deliver and maintain the following service objectives • Provide a safe working environment for officers, staff and visitors. • Ensure compliance with all statutory requirements, internal standards, and industry best practice requirements inclusive of all specific manufacturers’ requirements. • Maximise the useful life span of the building, plant and equipment. • Provide an efficient and effective reactive and remedial service. • Optimise the sustainability of the estate. • Ensure value for money in the delivery of services. • Provide recommendations and strategy support regarding long term maintenance / plant replacement requirements. • Plant life cycle recommendations. • Carbon reduction recommendations and to assist the employer with its carbon reduction targets. The scope of the requirement includes but shall not be limited to: • Planned Maintenance of mechanical & electrical assets and plant. • Statutory Maintenance • 24/7 Reactive Maintenance Service including call centre facilities and remote management of all reactive calls and engineer dispatch • Remedial Maintenance • Building Fabric Maintenance • Minor Building Works Projects • Support to Minor Office Moves • Equipment, Materials and Consumables Management • Documentation & Record Keeping including all certification and compliance records for all systems including Force CAFM system (Fire, Alarms, Access Control, BMS and Lifts are out of scope - see Procurement Documents for further information) This procurement will be a competitive flexible procedure including the following stages: • Stage 1 - Participation • Stage 2 – Tender including site visits • Stage 3 – Dialogue (Face to face sessions) • Stage 4 - Best & Final Offer • Stage 5 - Contract Award

Renewal Options

2 x 12 month extensions

Award Criteria

Simple description Stage 1 - Pass / Fail Stage 2 - 55% Quality - Written Tender : 10% Social Value - Written Tender : 35% Price - 4 highest scoring bidders will be shortlisted for participation in Stage 3 Stage 3 - Face to Face sessions, no scoring or down-select Stage 4 - Best and Final Offer, 40% Tender score from Stage 2 : 25% Final Written Response : 35% Final Pricing Full details as set out in Section 6 of the Invitation to Tender

CPV Codes

  • 45000000 - Construction work
  • 45259000 - Repair and maintenance of plant
  • 45259200 - Purification-plant repair and maintenance work
  • 45259300 - Heating-plant repair and maintenance work
  • 50000000 - Repair and maintenance services
  • 50410000 - Repair and maintenance services of measuring, testing and checking apparatus
  • 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
  • 50530000 - Repair and maintenance services of machinery
  • 50531000 - Repair and maintenance services for non-electrical machinery
  • 50531100 - Repair and maintenance services of boilers
  • 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
  • 50532300 - Repair and maintenance services of generators
  • 50700000 - Repair and maintenance services of building installations
  • 50710000 - Repair and maintenance services of electrical and mechanical building installations
  • 50711000 - Repair and maintenance services of electrical building installations
  • 50712000 - Repair and maintenance services of mechanical building installations
  • 50720000 - Repair and maintenance services of central heating
  • 50750000 - Lift-maintenance services
  • 50883000 - Repair and maintenance services of catering equipment
  • 51620000 - Installation services of office equipment
  • 71314310 - Heating engineering services for buildings
  • 71315000 - Building services
  • 71315100 - Building-fabric consultancy services
  • 71315200 - Building consultancy services
  • 71315210 - Building services consultancy services
  • 71315300 - Building surveying services
  • 71315400 - Building-inspection services
  • 71318100 - Artificial and natural lighting engineering services for buildings
  • 71321000 - Engineering design services for mechanical and electrical installations for buildings
  • 71326000 - Ancillary building services
  • 71631300 - Technical building-inspection services
  • 79993000 - Building and facilities management services

Indicators

  • Renewals are available.

Other Information

All expressions of interest should be made via the Warwickshire Police InTend tendering portal accessible via the InTend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home. You can view the tender details via the `Tenders` tab. However to view the procurement documents you MUST register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents. Please note your tender return must be submitted via the InTend portal prior to the submission deadline. Link to Supplier Guide for the InTend Sell2Bluelight system https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-sup... Any questions relating to this procurement procedure must be made via the Correspondence function on the InTend portal. ** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains