Unit4 ERP Support and Maintenance (CPA/SPU/2563P)

Concepts

• cheshire
• existing erp system
• unit4 erp support
• erp
• maintenance
• unit4
• other force systems
• interdependent systems
• the wider business systems
• the existing system

Location

Description

Provision of Support and Maintenance for existing ERP system. The existing system was procured under GCloud 12 call-off agreement, ref CPA/SPU/1400P. This ERP system integrates with a number of other force systems and is not yet deemed end of life. So this contract is to provide support and maintenance for the existing system up to the alignment date with interdependent systems at which point the wider business systems will be reviewed. The contract can be extended but due to a fault with the In-Tend (e-sender) system, the extension details cannot be added. There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32

Award Detail

CPV Codes

• None found

Legal Justification

Provision of Support and Maintenance for existing ERP system. The existing system was procured under GCloud 12 call-off agreement, ref CPA/SPU/1400P. This ERP system integrates with a number of other force systems and is not yet deemed end of life. This contract is to provide support and maintenance for the existing system up to the alignment date with interdependent systems at which point the wider business systems will be reviewed. Whilst there are other ERP providers out there in the market place the functionality and integration we have with Unit 4 is not something that could be matched. With a very significant number of enhancements undertaken during the period 2022-2024, there would be significant technical and financial issues involved in a move to another product. This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:- Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Given the level of integration, the enhancements undertaken and the extent to which this system is embedded along with the financial and technical cost (and time) of a project to replace. Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of ERP systems out there, however only Unit4 themselves or Unit4 via a reseller can support their own software product. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives.

Other Information

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