Landscape Maintenance and Common Close Cleaning Contract 2025-2027

Concepts

• cleaning services
• glasgow
• building and window cleaning
• landscape gardening
• accommodation cleaning
• tree maintenance
• grounds maintenance
• common close cleaning service
• common close cleaning services
• common close cleaning requirements

Location

Cardonald and Pollokshields, Glasgow

Description

The Contract will principally comprise landscape maintenance and common close cleaning service. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas. The Contract may also include planting and landscaping improvement works at the Queensland Community Gardens estate. The landscape maintenance will initially be undertaken to estates located at St Andrews Drive, Queensland Community Garden and Halfway Park, however Southside Housing Association may introduce additional estates during the Contract that are located on the south side of Glasgow which shall be valued at the rates within Tender Document A where the maintenance requirements are similar in character. The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information). The Landscape Maintenance and Common Close Cleaning services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity. The Contract term will be for an initial twenty-one month period commencing on 1st July 2025 with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030.

Total Quantity or Scope

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to several estates to illustrate Southside Housing Association’s landscape maintenance and common close cleaning requirements contained within the tender documentation and challenges of undertaking the landscape maintenance in particular estates including areas of the estates with embankments that will be maintained during the Contract. The Meet the Buyer/Site Visit Event will be attended by the person from Southside Housing Association that is currently responsible for the management of the landscape maintenance and common close cleaning. The Meet the Buyer/Site Visit Event will commence at 10am BST on Wednesday 30th April 2025 at the car park for Mossview Quadrant shown on the MAP for Halfway Park. The Meet the Buyer/Site Visit Event will involve visits to the following estates in sequence; Halfway Park, Cardonald; Queensland Community Garden, Cardonald; and St Andrews Drive, Pollokshields. There will also be an opportunity to visit a sample of properties with Southside Housing Association on Wednesday 30th April where common close cleaning services will be undertaken during the Contract. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon BST on Tuesday 29th April 2025. Bidders are asked to keep the maximum number of persons to that will attend the Event on behalf of their organisation to two delegates. Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements. Bidders are also advised that free of charge on street parking is available at each of the sites/estates. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal Options

May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 250000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 250000 GBP

Award Criteria

CPV Codes

• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services
• 71421000 - Landscape gardening services
• 77211500 - Tree-maintenance services
• 77310000 - Planting and maintenance services of green areas
• 77311000 - Ornamental and pleasure gardens maintenance services
• 77313000 - Parks maintenance services
• 77314000 - Grounds maintenance services

Indicators

• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Staff qualifications are relevant.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Southside Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=796478. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Please refer Tender Document D 'Community Benefits' (SC Ref:796478) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=796478