GCC006191CPU – The Provision of Compute and Storage Services

Concepts

• glasgow
• information technology
• computer management
• data storage
• computer equipment
• computer archiving
• underpinning services
• scalable storage services
• transition services
• datacentre and cloud infrastructure services

Location

Description

The council invites tender bids for the provision of compute and storage services. This procurement will be conducted via the Public Contracts Scotland-Tender portal (PCS-T). The contract is expected to run for an Initial Term of approximately 69 months. The council will have an option to extend the contract for periods of up to 60 months (in total) which will be exercised by the council serving notice on the Bidder in accordance with the council’s Terms and Conditions. The estimated value of this contract over the maximum permitted duration of 129 months (69 plus up to 60) is expected to be within the range of 80,000,000 GBP to 110,000,000 GBP. TUPE may apply to this contract. Please refer to the Procurement Documents contained within PCS-T for full details relating to this opportunity.

Total Quantity or Scope

The council invites tender bids for the provision of compute and storage services. The Service Provider will provide datacentre and cloud infrastructure services to the council. It is anticipated that the Compute and Storage Services shall commence on 01 October 2025 (the ‘Commencement Date’). Following the Due Diligence Period the Service Provider will be required to transition services from the current provider to the Service Provider’s environment during the Implementation Period and prior to the Operational Services Commencement Date of 01 July 2026. At a high level the Services will consist of: 1. A primary Tier 3 datacentre conforming to Tier 3 standards; 2. Disaster Recovery provision conforming to Tier 3 standards; 3. Provision, hosting and management of resilient Virtual server environments; 4. Provision, hosting and management of Physical server environments; 5. Installation, management and maintenance of current and new Operating systems and underpinning services; 6. Provision, hosting and management of scalable Storage services; 7. Backup, restore and archive, including immutable backups; 8. Provision and management of Datacentre internal networking; 9. Datacentre power management and reporting; 10. Connectivity between the Service Provider’s datacentres and the Council’s WAN; 11. Firewall provision, hosting, maintenance, management and configuration; 12. Private cloud infrastructure provision, hosting and management; and 13. Public cloud infrastructure provision and management. As part of the delivery of this service, the Supplier will be required to integrate with the SIAM function. PLEASE NOTE: Due to the nature of the Services, some information related to the procurement is considered sensitive, as it relates to the council’s security systems. In order to maintain confidentiality, the council require that a Confidentiality Agreement is signed by an Economic Operator prior to releasing the confidential information to them as part of this tender process. Economic Operators should complete and return the Confidentiality Agreement found within the Tender Pack in the “Buyer Attachments” area of PCS-T, and submit via the Q&A facility on the PCS-T portal as soon as possible. It is only following completion and return that the council shall send the information via email to the nominated individual listed on the Economic Operator’s Confidentiality Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal Options

Option to extend for periods of up to an additional 60 months (in total) at the sole discretion of Glasgow City Council.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 72510000 - Computer-related management services
• 72317000 - Data storage services
• 30200000 - Computer equipment and supplies
• 72315000 - Data network management and support services
• 48820000 - Servers
• 72246000 - Systems consultancy services
• 72250000 - System and support services
• 72251000 - Disaster recovery services
• 72252000 - Computer archiving services
• 72253200 - Systems support services
• 72120000 - Hardware disaster-recovery consultancy services
• 72212710 - Backup or recovery software development services
• 48800000 - Information systems and servers
• 48620000 - Operating systems

Indicators

• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Health and Safety Questionnaire provided must be completed and submitted with all required supporting documents. A preferred bidder will be identified during evaluation and their completed Health & Safety questionnaire will be assessed by a Glasgow City Council Health & Safety Officer. In the event of a bidder failing to meet the minimum Health & Safety requirements of Glasgow City Council their offer will be rejected and then the next submission in ranked order will be assessed and so on until an acceptable provider is identified. Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Bidders must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained within Technical Envelope within tender portal (NB the council does not bind itself to withhold this information). Tenderers Amendments — Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Bidders will be required to complete the tenderers amendment certificate that is contained as an attachment within PCS-T. Non–Collusion- Bidders will be required to complete the Non-Collusion certificate contained as an attachment within PCS-T. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. This is contained as an attachment within PCS-T. Professional Integrity - Bidders will be required to answer questions related to professional integrity and to complete the Professional Integrity Certificate contained as an attachment within PCS-T. Terms and Conditions are located within the attachments area of PCS-T. Additional information pertaining to this contract notice is contained within the ITT documents. Bidders must ensure they read all attachments within the Buyers Attachments area in line with this contract notice. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27936. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community benefit outcomes for this contract are mandatory and will be based on spend thresholds. The spend thresholds are set out in the Community Benefits Menu within the Buyer Attachment Area of PCS-T. Spend will be monitored and the Service Provider will be required to deliver the outcomes offered under the appropriate threshold(s). Further detail is available with the Procurement Documents. Bidders must confirm that they will meet these obligations in full by completing the relevant areas within the Community Benefits Menu. Bidders are also required to provide a supporting Methodology for each of the Themes they are offering from the Menu, detailing how the Community Benefit outcomes will be delivered. The Community Benefits Menu and Methodology template can be found within the Community Benefits section on Public Contracts Scotland – Tender (PCS-T). (SC Ref:783096)