Framework for the Installation and Maintenance of Road Lighting, Traffic Signs and Bollards for North East and North Lincolnshire Councils

A Tender Notice
by NORTH EAST LINCOLNSHIRE BOROUGH COUNCIL

Source: Find a Tender
Type: Framework (Services)
Duration: 4 year
Value: £10M

Sector: TRANSPORT
Published: 12 Jun 2025
Delivery: 01 Nov 2025 to 21 Oct 2029
Deadline: 11 Jul 2025 12:00

Concepts

Location

North and North East Lincolnshire:

Geochart for 2 buyers and 0 suppliers

2 buyers

North East Lincolnshire Borough Council Grimsby
North Lincolnshire Council Scunthorpe

Description

North East and North Lincolnshire currently operates a 'Framework Agreement' for Street Lighting Term Maintenance Services. This current agreement expires 31 October 2025 and both Authority's are seeking to establish a new Framework Agreement with a suitably qualified and experienced Supplier for " Street Lighting Term Maintenance" services and other related works. The Supplier will be responsible for the following Asset activity within the public highway: Street and Car Park Lighting Festive and feature Lighting - provision, installation, removal and maintenance of Summer and Christmas Illuminations and assistance with official switch on occasions Illuminated and non-illuminated bollards Traffic Signs and Posts CCTV Masts Feeder pillars, cabling and power supply equipment Emergency Call-Out (ECO) service, including Out of Hours and accident damage remedial works in the event of unsafe occurrences Improvement and general works of street lighting, both planned and reactive maintenance of street lighting equipment, illuminated/electrified street furniture, including lamp columns, road signs, bollards, traffic monitoring equipment, duct/cable laying, electrical fittings, etc. • Bulk Lamp change • Night time scouting and reporting of defective/non lit equipment • Lighting Central Management System (CMS) • Testing of electrical equipment on the public highway • Testing of structural integrity and fitness for purpose of lamp columns. • Works may include professional services in additional to physical, construction works to support Minor and Major highways and transport schemes These services would only be required to be provided within the geographic boundaries of North Lincolnshire and North East Lincolnshire. The tender is divided into lots Lot 1 - North East Lincolnshire Council Lot 2 - North Lincolnshire Council . One tenderer will be appointed for each lot. However, tenderers can bid for one or both lots.

Lot Division

North East Lincolnshire Council

Value: £8M

The Works consist of the installation and maintenance of street and car park lighting, illuminated signs and bollards along with the installation and maintenance of seasonal illuminations and other works as required across the borough in North East Lincolnshire (NEL). These comprise of approximately 22 898 Illuminated Units for NEL (these figures are indicative and subject to change) • 20,416 Lighting Columns • 2482 Signs and Bollards • 482 Lighting Columns - Lincolnshire Housing Partnership The Supplier will be required to provide: General Maintenance: Repair of outages to street lights, footpath lights, car park lighting, illuminated traffic signs and bollards, Bulk lamp change, cleaning and maintenance of illuminated traffic signs and bollards and undertake any other programmed maintenance. Additional Maintenance: Minor improvement works and electrical safety testing; Provision and removal of temporary advance works signs and sign plates for pending Highways schemes. Seasonal Illuminations: Provision, installation, removal and maintenance of both Summer and Christmas Illuminations and assistance with official switch-on occasions. Road Safety: Provision of services associated with the installation, maintenance and re-location of Speed Activated signs and Driver Feed Back Signs. Emergency attendance, in the event of unsafe occurrences. Night time scouting and reporting of defective/non-lit equipment. The Supplier may also be required to support during the contract: Capital Works Schemes Renew defective road lighting columns and improvements to public lighting, Improve/ renew road lighting in conjunction with major highway maintenance schemes. Section 38 and 278 Works Provision of services associated with the installation of Road Lighting equipment related to works required by developers.

North Lincolnshire Council

Value: £2M

The Works consist of the installation and maintenance of street and car park lighting, illuminated signs and bollards along with the installation and maintenance of seasonal illuminations and other works as required across the borough in North Lincolnshire (NL). These comprise of approximately 25,436 Illuminated Units for NEL (these figures are indicative and subject to change) • 24,031 Lighting Columns • 1223 Signs • 74 Beacons • 108 Bollards The Supplier will be required to provide, as required: General Maintenance: Repair of outages to street lights, footpath lights, car park lighting, illuminated traffic signs and bollards, Bulk lamp change, cleaning and maintenance of illuminated traffic signs and bollards and undertake any other programmed maintenance. Additional Maintenance: Minor improvement works and electrical safety testing; Provision and removal of temporary advance works signs and sign plates for pending Highways schemes. Seasonal Illuminations: Provision, installation, removal and maintenance of both Summer and Christmas Illuminations and assistance with official switch-on occasions. Road Safety: Provision of services associated with the installation, maintenance and re-location of Speed Activated signs and Driver Feed Back Signs. Emergency attendance, in the event of unsafe occurrences. Night time scouting and reporting of defective/non-lit equipment. The Supplier may also be required to support during the contract: Capital Works Schemes Renew defective road lighting columns and improvements to public lighting, Improve/ renew road lighting in conjunction with major highway maintenance schemes. Section 38 and 278 Works Provision of services associated with the installation of Road Lighting equipment related to works required by developers.

Renewal Options

Following the Contract end date an option to extend 4 x 12 month periods for to a final framework end date of 31st October 2033. Extensions are based on performance.

Award Criteria

Service Critical	Tenderers must score a minimum acceptable score of 3. Failure to do so will deem your tender non-compliant.
Knowledge and Skills	_
Health and Safety	Tenderers must score a minimum acceptable score of 3. Failure to do so will deem your tender non-compliant.
Social Value	_
Climate, Environment and Waste Management	_
Schedule of Rates	_

CPV Codes

31522000 - Christmas tree lights
31527200 - Exterior lights
31527210 - Lanterns
34928430 - Beacons
34928450 - Bollards
34928470 - Signage
34928471 - Sign materials
34928472 - Sign posts
34928500 - Street-lighting equipment
34928510 - Street-lighting columns
34928520 - Lampposts
34928530 - Street lamps
34990000 - Control, safety, signalling and light equipment
45233290 - Installation of road signs
45233291 - Installation of bollards
45233294 - Installation of road signals
45316000 - Installation work of illumination and signalling systems
50232100 - Street-lighting maintenance services
71311000 - Civil engineering consultancy services
71322000 - Engineering design services for the construction of civil engineering works
79415200 - Design consultancy services

Indicators

This is a recurring contract.
Renewals are available.

Legal Justification

The contract requires the successful supplier for Lot 1 to have a depot within the borough of North East Lincolnshire. The depot will house their fleet, stock and provide welfare for their staff. If the current incumbent is not successful, it would mean a new Supplier will possibly have the capital outlay and would not recover their costs over a four (4) year period. This would be reflected within the tendered price and would not be attractive to the market. An eight (8) year framework would allow a tenderer to spread the capital cost over the life of the framework. This would reduce the cost to the Authority and make the tender more attractive to the market. The initial term would be for four years, however the further years would be granted based on performance.