FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

Concepts

• refurbishment work
• belfast
• north west regional college
• northern regional college
• southern regional college
• south eastern regional college
• south west college
• belfast metropolitan college
• construction related property maintenance services
• planned preventative maintenance

Location

Northern Ireland: Belfast Metropolitan College PM- BMC

Description

The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.

Lot Division

Award Detail

CPV Codes

• 45453100 - Refurbishment work

Legal Justification

The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8). The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts. The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor. The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency. The modification relates to an increase to the value only. The estimated overall increase in value is £5,912,290, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations over the next 12 months while a new procurement exercise is progressed. As a result of this modification, the overall framework value is expected to increase from £28,200,000 to £34,112,290.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8).. The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts. . The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor.. The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency. . The modification relates to an increase to the value only. The estimated overall increase in value is £5,912,290, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations over the next 12 months while a new procurement exercise is progressed.. As a result of this modification, the overall framework value is expected to increase from £28,200,000 to £34,112,290..