Christmas Lights Switch-On Event and Big Day Out

A Tender Notice
by DARTFORD BOROUGH COUNCIL

Source
Find a Tender
Type
Contract (Services)
Duration
1 year
Value
£165K
Sector
MISCELLANEOUS
Published
01 Jul 2025
Delivery
18 Aug 2025 to 17 Aug 2026
Deadline
28 Jul 2025 11:00

Concepts

Location

Geochart for 1 buyers and 0 suppliers

Description

The Christmas Switch-on is a free family event which takes place the first Saturday following Remembrance Sunday in November of each year. Dartford has hosted the event for over 20 years. The Big Day Out, now in its 4th year is a free 2-day family fun weekend held in Central Park in July each year

Lot Division

1 Christmas Lights Switch On
  • Value: £75K

The contractor will hire and manage the following: • Stage Limited space means a specified size is required; 6.1m wide x 4.88m deep with roof frame to span over the stage and with front of stage barriers for use on hard standing, including 2m gate for disabled access. The stage must be delivered, built, derigged and taken from site the same day. Access to the site is available from 6.30am. • PA/Sound PA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services • Stage Lighting Technical specification as deemed appropriate by the contractor • Generator Technical specification as deemed appropriate by the contractor • Stage Management

2 Big Day Out
  • Value: £90K

The successful contractor will hire and manage the following: • Stage A stage with a maximum size of 7m wide x 45m deep with roof frame to span over the stage and with front of stage barriers, for use on grass. The stage must be delivered and built on the Friday before the event then derigged and taken from site at the close of the event on the Sunday. • PA/Sound PA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services • Stage Lighting Technical specification as deemed appropriate by the contractor, likely minimal given that the event takes place in daylight. • Generator Technical specification as deemed appropriate by the contractor • Mobile screen There will be one mobile screen side stage, wholly managed by the contractor. The Council is open to appropriate recommendations in respect of the screen, but the following has worked well in previous years; 5m x 3m LED screen with 4.8mm Pixel pitch and Audio. The screen to be delivered, installed and taken away, and at least one on-site technician to remain for the 2 days of the event.

Renewal Options

Use of 2 x 12 month extensions is dependent on the successful delivery of the initial year events

CPV Codes

  • 92300000 - Entertainment services

Indicators

  • Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

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