Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

The selected organisation will be responsible for the following: • Design and Implementation of Sortition Process o Develop a robust and transparent sortition methodology to ensure a representative sample of Maidstone residents, reflecting the borough's demographic make-up. o Develop and manage a database of eligible residents, utilising appropriate data sources. o Conduct the random selection process, ensuring impartiality and transparency. o Develop and implement a system for inviting randomly selected residents to participate. • Recruitment and Engagement o Develop and implement a multi-channel communication strategy to inform and engage potential participants. o Manage all communication with randomly selected participants, including initial invitations, follow-up calls, and provision of information about the Citizens' Assembly. o Provide clear and accessible information about the sortition process, the Citizens' Assembly and participant expectations. o Address participant queries and concerns in a timely and professional manner. o Achieve a target number of 45 residents. o Provide clear reporting on the demographics of recruited participants. • Logistics and Administration o Manage all administrative aspects of the recruitment process, including data management, communication and reporting. o Ensure compliance with all relevant data protection regulations (GDPR). o Provide regular progress reports to Maidstone Borough Council.

Maidstone Borough Council envisions the Citizens' Assembly comprising of an estimated 35- 40 people, broadly representative of the population, meeting for approximately 4 days of learning and deliberation over the summer period of 2025. The facilitator should provide a comprehensive range of services that allows them to execute all facets of the Citizens' Assembly. They should operate at arm's length and work at all times to ensure the impartiality, credibility, and professionalism of the process. The facilitator will work with the commissioning authority to deliver a high quality Citizens' Assembly.