Multifunctional Devices (MFDs) and Managed Print Services - Lot 1

A Contract Award Notice
by THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON

Source
Find a Tender
Type
Contract (Services)
Duration
7 year (est.)
Value
£202K-£2M
Sector
BUSINESS
Published
14 Aug 2025
Delivery
01 Aug 2025 to 31 Jul 2032 (est.)
Deadline
n/a

Concepts

Location

Guildhall, London

Geochart for 3 buyers and 2 suppliers

3 buyers

2 suppliers

Description

Lot 1 – The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider. The primary aim of this contract is to provide the Corporation and associated departments with a Managed Print Service that builds upon the existing service. We are partnering to initially provide a like-for-like replacement of services, and then work with us to put in place a print strategy in order to optimise the service, including reducing usage and machines. The partner will scrutinise services, recommend best practice, and deliver a more efficient print operation that includes changing behaviour across the organisation. Lot 2 – Print Room Services The City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider for the Print Room, at the Guildhall, London, EC2P 2EJ. The primary aim of this contract is to provide the Printing department (Print Room), 5th floor West Wing, Guildhall, City of London Corporation, a Multifunctional Device service provision. The role and main function of this department mainly consists of printing perfect bound committee agendas for the Town Clark’s department’s committee team. Other functions include: - Printing Payslips for the Chamberlains department of the City of London Corporation. - Various types of print for the Election of Lord Mayor and Admission of Sheriffs ceremonies, for example: Booklets, Flyers, Cards, Ballots and Passes. - Other print jobs upon request from other Departments across the Corporation, such as: Menu Cards for the Cook & Butler’s Kitchen, wire-bound booklets and posters (up to SRA3 size). Lot 1 contract value, over 7 years (5+2): £2,096,442.18+VAT. Lot 2 contract value over 7 years (5+2): £202,433.79+VAT.

Lot Division

1 Multifunctional Devices (MFDs) and Managed Print Services

Lot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation’s current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project’s objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.
2 Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services

ot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation’s current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project’s objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.

Award Detail

1 Aurora Managed Services (London)
  • Multifunctional Devices (MFDs) and Managed Print Services
  • Reference: 1
  • Num offers: 3
  • Value: £2,096,442
2 Konica Minolta Business Solutions (Basildon)
  • Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services
  • Reference: col_30853
  • Num offers: 2
  • Value: £202,434

Renewal Options

The duration of the contract is 60 months (5 years), subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract for a further 24 months (2 years). The maximum length of the contract is therefore 84 months (7 years).

Award Criteria

Technical 60.0
Commercial 40.0

CPV Codes

  • 79810000 - Printing services

Indicators

  • Options are available.
  • Award on basis of price and quality.

Reference

Domains