Bath Christmas Market Site and Production Delivery 2026 to 2030

A Tender Notice
by BATH AND NORTH EAST SOMERSET COUNCIL

Source
Find a Tender
Type
Contract (Services)
Duration
4 year
Value
£3M
Sector
MISCELLANEOUS
Published
20 Aug 2025
Delivery
01 Mar 2026 to 28 Feb 2030
Deadline
22 Sep 2025 11:00

Concepts

Location

Bath and North East Somerset, North Somerset and South Gloucestershire:

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

The council wishes to establish a Contract for the provision of Bath Christmas Market Site and Production Delivery 2026 to 2030. Bath and North East Somerset Council (B&NES) is responsible for the curation, planning, delivery, and stewardship of the city’s largest open public access event - the Bath Christmas Market. The council manages the event and its impact on a UNESCO World Heritage Site, ensuring that it is safe, sustainable, and supportive of the local economy.

Award Criteria

Delivery of Site Infrastructure and Temporary Structures Ability to manage large-scale temporary infrastructure in complex urban environments, particularly UNESCO World Heritage Sites. Methodology for ensuring safe, timely, and sustainable delivery and re-moval of structures, including use of low-emission transport. Approach to maintenance and quality assurance of chalets and infra-structure throughout the event lifecycle.
Sustainability and Environmental Impact Use of sustainable, reusable, or recycled materials in infrastructure and installations. Measures to reduce carbon footprint, including energy-efficient equipment and low-emission logistics. Ability to provide data to support the Council’s carbon footprint calculations.
Event Staffing and Operational Management Qualifications and working knowledge of key personnel (e.g. Site & Pro-duction Manager, Zone Managers), including relevant certifications (e.g. NEBOSH, First Aid, IPAF). Staffing schedules and contingency planning to ensure continuous cov-erage and responsiveness. Approach to health & safety, including daily briefings, incident reporting, and compliance with Martyn’s Law and ACT training.
Security, Traffic, and Crowd Management Ability to manage security and traffic for large-scale public events, including 24-hour coverage and coordination with local authorities. Deployment of qualified personnel (e.g. SIA, CSAS, Chapter 8) and use of body-worn video cameras in compliance with GDPR. Strategies for managing crowd flow, emergency response, and hostile vehicle mitigation in a high-footfall, open-access environment.
Social Value Outlined measurable social value commitment and proposes appropriate methods for tracking and measuring deliverables Outline social value commitment relevant to B&NES region Outlined social value commitment in line with themes provided
Price All price bids are compared against the lowest bid to reach the percentage difference from the lowest bid. Example if the price weighting were 40%, the calculation would be: (40 x lowest price)/bid price The lowest price bid would receive the full 40 points. A negative percentage figure for a lump sum price that is over 100% higher than the lowest price bid will receive a price score of zero. B&NES council will not award a negative price score

CPV Codes

  • 79952100 - Cultural event organisation services
  • 79952000 - Event services

Indicators

  • This is a recurring contract.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains