Supply of Fuel and Associated Services at Oban Airport

Concepts

• fuels
• lochgilphead
• oban airport
• oban airport staff
• avgas fuel
• avgas fuel storage
• avgas fuel sales
• airport
• fuel tanker
• fuel

Location

Oban

Description

3.1.3 The Council on behalf of Oban Airport, is requesting proposals from aviation gasoline 100LL (Avgas) refiners and refinery authorised distributors of 100LL Avgas, to supply fuel and related support services for Oban Airport.

Total Quantity or Scope

Supply quality Avgas fuel meeting ASTM D 910 and DEF STAN 91-90 international standards, delivered to Oban Airport on demand within an agreed timescale, including during adverse weather conditions, industrial strikes etc. Supply quality and certified aviation refuelling equipment to allow fuel to be dispensed to aircraft by Oban Airport staff safely and efficiently. Supply back-up refuelling equipment on an ad hoc basis at peak times or during times when primary equipment is being maintained or repaired. Compliance with CAA and environmental regulations, using JIG industry standards as best practice in the delivery of Goods and Services under this Contract. Provide full maintenance and certification of Avgas fuel storage and refuelling equipment on site to ensure compliance with regulatory and industry standards, including the 6 monthly maintenance of the static Tank with a capacity of 40,000 litres. This will include on-going calibration of all metering equipment on site from fuel tanker and delivery pumps. All routine and any necessary corrective or reactive maintenance services to the static Tank throughout the duration of the Contract. All maintenance is to be undertaken on site timed by agreement with the Airport Station Manager and managed to minimise impact on the operation of the Airport. The Contractor will provide corrective maintenance for the duration of this Contract on a next working day, Office Hours basis. Provide training to Oban Airport staff on Avgas fuel storage and handling to regulatory or industry best practice standards on an on-going basis to maintain competence. Audit the storage and handling of Avgas at Oban Airport to ensure regulatory compliance. Provide relevant hardware and software solutions to enable online ordering and to provide management information and recording tools on the ordering, delivery and onward supply of Avgas fuel. Work with Oban Airport on initiatives to increase Avgas fuel sales at Oban Airport, through initiatives to increase both price and volume.

Renewal Options

Two further (one plus one) year options to extent, subject to satisfactory performance of the Contract. The Council are aware of the increasing number of light GA Aircraft that use unleaded fuel including JET-A1. The provision of JET-A1 fuel is not included within this current Specification, however the Council would invite Tenderers (on an optional basis) to offer to supply JET-A1 fuel at a future date and on a consignment stock basis.

Award Criteria

CPV Codes

• 09100000 - Fuels

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Options are available.
• Renewals are available.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Tenderers are encouraged to attend a site visit to Oban Airport as this will facilitate preparation of their Tender Responses. Tenderers should use this site visit to undertake their own due diligence and satisfy themselves that they have sufficient information to form their tender, without qualification or assumptions. The Council will present background information on the operation of the business, aspirations for added value of the Goods and Services and information on aviation operations. Tenderers will have an opportunity to ask open questions and these will be noted and circulated to all Tenderers. For security purposes, Tenderers wishing to attend the site visit will require to supply to Oban Airport in advance photographic identification of, and such other details as the Council may reasonably require in relation to, those individuals who will be attending on their behalf. The site visit details are: 3 September 2025 at 10am. Address: Oban Airport, North Connel, Oban, Argyll and Bute, PA37 1SW Please confirm your attendance by Monday, 1 September 2025 to Annabel Travers: Annabel.travers@argyll-butegov.uk. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807826. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Described within the Invitation to Tender (SC Ref:807826)