Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire
A Contract Award Notice
by NHS COVENTRY AND WARWICKSHIRE INTEGRATED CARE BOARD
- Source
- Find a Tender
- Type
- Contract (Services)
- Duration
- 10 year (est.)
- Value
- £3M-£6M
- Sector
- HEALTH
- Published
- 29 Aug 2025
- Delivery
- 01 Dec 2025 to 30 Nov 2035 (est.)
- Deadline
- n/a
Concepts
Location
Warwick
2 buyers
4 suppliers
- Yorkshire Imos Penrith
- Deol Dental Group Coventry
- Dental Spa Solutions Leamington Spa
- Unnamed None
Description
******THIS IS AN INTENTION TO AWARD NOTIFICATION******NHS Coventry and Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intends to award a Personal Dental Services (PDS) contract for the provision of Intermediate Minor Oral Surgery (IMOS) Dental Services, following a robust Competitive Process under The Health Care Services (Provider Selection Regime) Regulations 2023 to each the following Providers:Yorkshire IMOS Ltd for Lot 1 - CoventryDeol Dental Group for Lot 2 - Nuneaton or BedworthDental Spa Solutions for Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford-Upon-Avon Please note Lot 3 - Rugby has not been awarded as part of this process.
Lot Division
| 1 | Coventry NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Yorkshire IMOS Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).The approximate lifetime value of the contract (including extensions) is £6,026,906.This is an existing service and has been awarded to a new provider.The Key Criteria were weighted as follows;• Quality & Innovation – 49.00%• Value – 9.00%• Integration, Collaboration and Service Sustainability – 18.00%• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%• Social Value – 10.00% |
| 2 | Nuneaton or Bedworth NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Deol Dental Group for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).The approximate lifetime value of the contract (including extensions) is £3,014,319This is an existing service and has been awarded to a new provider.The Key Criteria were weighted as follows;• Quality & Innovation – 49.00%• Value – 9.00%• Integration, Collaboration and Service Sustainability – 18.00%• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%• Social Value – 10.00% |
| 3 | Rugby *This Lot has not been awarded*Previously advertised details:Lot 3 - RugbyThe estimated annual agreement value will be the price per Unit of Dental Activity(UDA) multiplied by the number of UDAs being commissioned as stated in Document 1 (This can be found in the document section within the project on Atamis).The following non-negotiable UDA rates have been set for this service.• Assessment only and referral back to the GDP or onward to Acute setting (1 UDA per referral @ £51.91)• Extraction with Local Anaesthetic, inclusive of assessment (3 UDAs at a price of £155.73 for each course of treatment of Minor Oral Surgery from first appointment to discharge)• Extraction with Conscious Sedation (£173.08 per patient plus 3 UDAs for the Extraction).The Preferred Provider for each lot is to deliver the UDAs as detailed in table 1.7.1 within Document 1 (4200 Units of Dental Activity) from December 2025 and every year thereafter for the remaining contract term.For avoidance of doubt the price per 1 UDA is £51.91, 3 UDAs is £155.73 and Extraction with Conscious Sedation is £173.08 plus 3 UDAs for the extraction. These prices are fixed for the duration of the contract, unless adjusted by Doctors’ and Dentists’ Review Body (DDRB) uplift in subsequent years. All quoted prices will be increased in line with the annual DDRB uplift, up to and beyond the service commencement date.The Commissioner is not providing premises nor proposing specific premises where the services are to be delivered from; however, all proposed premises must be located within 1 of the 4 postcode areas listed below;• CV21 2• CV21 3• CV22 6• CV22 7 |
| 4 | Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Dental Spa Solutions Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).The approximate lifetime value of the contract (including extensions) is £3,014,319.This is an existing service and has been awarded to an existing provider.The Key Criteria were weighted as follows;• Quality & Innovation – 49.00%• Value – 9.00%• Integration, Collaboration and Service Sustainability – 18.00%• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%• Social Value – 10.00% |
Award Detail
| 1 | Yorkshire Imos (Penrith)
|
| 2 | Deol Dental Group (Coventry)
|
| 3 | Dental Spa Solutions (Leamington Spa)
|
| 4 | Unnamed (None)
|
Award Criteria
| Quality & Innovation | 49.0 |
| Integration, Collaboration and Service Sustainability | 18.0 |
| Improving Access, Reducing Health Inequalities and Facilitating Choice | 14.0 |
| Social Value | 10.0 |
| PRICE | 9.0 |
CPV Codes
- 85130000 - Dental practice and related services
Indicators
- Award on basis of price.
Other Information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.The award decision makers are as below;Governance Boards: West Midlands Dental Assurance & Information Group West Midlands Joint Commissioning Group West Midlands Joint CommitteeProject Group:Senior Programme Manager – Business Case Support - OWMContract Manager – Project Support – OWM -Senior Commissioning Manager – Temporary Lead & Moderation - OWMSenior Commissioning Manager – Evaluator & Moderation - OWMDental Contract Manager – Evaluator, Project Support & Moderation - OWMCommissioning Manager: Secondary Care, Immediate Minor Oral Surgery and Community Dental Service - Project Team, Evaluator, Mobilisation - OWMFinance Officer - Finance Lead, Evaluator - OWMSenior Procurement Manager - Procurement Lead - AGEMProcurement Officer – Project Support - AGEMEvaluators:Dental Contract Manager - OWMContract Manager - OWMDental Contracts Officer - OWMDental Contracts Officer - OWMCommissioning Manager – Secondary Care, Immediate Minor Oral Surgery and Community Dental Service - OWMFinance Officer - OWMPrimary Care Finance Manager - OWMFinance Support Officer - OWMDental Advisor - NHSEDental Advisor - OWMDental Advisor - - OWMConsultant in DPH - NHSESenior HR Business Partner - AGEMAssociate Director – Procurement Special Projects - AGEMSenior Information Governance Manager - AGEMEngagement and Outreach Officer – Healthwatch WarwickshireLeadership and management fellow in oral surgery – UHB FTContracts Officer - OWMSenior Commissioning Manager - OWMHead of Human Resources – AGEMNote : Office of the West Midlands (OWM) staff are employed by BSOL ICB on behalf of the 6 West Midlands ICBsTwo Conflicts of interest were identified throughout, and these were dealt with following assessment by the Commissioner. One conflict resulted in an evaluator being replaced on the project, and the other was not deemed a valid conflict. The evaluator replaced was a patient of a provider that bid under stage 1. The other conflict was not deemed a valid conflict and the evaluator was allowed to continue. This evaluator had previously been employed by two of the stage 1 bidders, and the mitigations put in place were that there was no current relationship with the previous employers other than professional contract management, that there would be multiple evaluators, and all evaluated bids would progress through robust independent moderation. The Key Criteria were weighted as follows;• Quality & Innovation – 49.00%• Value – 9.00%• Integration, Collaboration and Service Sustainability – 18.00%• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%• Social Value – 10.00%The weighting of the key criteria have been deemed by the commissioner to be the most suitable for this service with Quality & Innovation being weighted the highest at 49%. This is a high level clinical service and the quality of such service is consequently a higher priority to the Commissioner in terms of patient care and outcomes. In their respective lots the preferred providers scored a pass on all of the pass / fail questions within the Basic Selection Criteria and for the Key Criteria Section 2: Value and Section 3: Integration, Collaboration & Service Sustainability questions. The preferred providers also scored the highest overall for the Key Criteria Questions (Sections 1, 2, 3, 4, and 5) against the published scoring criteria (set out at paragraph 27.3.2 of the Competitive Process – Overview and Instructions).
Reference
- FTS 052440-2025