Expression of Interest - Cafe Operator

Concepts

• shaftesbury
• cafeteria services
• café operators
• interested
• cafe
• shaftesbury town council
• inclusive community access
• overview shaftesbury town council
• open space
• lease arrangements

Location

Shaftesbury

Description

Expression of Interest: Café Operator - Mampitts Community Hub Shaftesbury Town Council invites experienced café operators to express interest in running a new café within the planned Mampitts Community Hub in Shaftesbury. This is an early information-gathering exercise to explore potential café operations that support the community-focused vision of the hub. The café will be part of a vibrant, inclusive space serving a growing residential area of over 2,000 people. The opportunity includes use of a fully fitted café space, external seating, access to facilities, and options to engage with community activities in the adjacent park. Interested operators should share their background, community approach, operational needs, and any questions to help shape the project. This is not a formal procurement but will inform future stages.

Total Quantity or Scope

1. Overview Shaftesbury Town Council (STC) is seeking expressions of interest from experienced and community-focused café operators to manage the ground floor café space and associated external areas at the upcoming Mampitts Community Hub in Shaftesbury. This is an information-gathering exercise, not a formal tender process, to inform the development of the operating model and lease arrangements. 2. Background The Mampitts Community Hub is a flagship project being developed by STC, situated within a newly landscaped park in a growing residential area of Shaftesbury, home to approximately 2,181 residents (2021 Census). Currently, the only local facility is a small convenience store. The Hub aims to be a vibrant, inclusive, and environmentally sustainable space, providing essential services, social interaction, and employment pathways. The café will serve as a central anchor within this community space, welcoming families, young people, professionals, and local organisations. The project aligns with: Shaftesbury Town Council's Strategic Plan Dorset Council's 'Commissioning for a Better Life' strategy STC aspires to fund a part-time youth support worker to ensure the hub is accessible and inclusive. 3. Description of the Procurement Expressions of interest are to take on the ground floor of the premises and external footprint for outside seating on a lease arrangement for a period of 10 years with a mutual break clause after 3 and 6 years. Whilst the land will still be owned [in the short-term] by Dorset Council and then Shaftesbury Town Council after 3 years, the Tenant will take on all responsibility for maintenance, insurance, utilities and operation of the unit and the outdoor space they use and be responsible for all costs in relation to this. The remaining space will be maintained by Shaftesbury Town Council with the option for the operator to discuss usage and maintenance of this space. (Further details will need to be considered and discussed with the operator regarding utilities, insurance, public liability cover, repair and maintenance responsibilities)  Shaftesbury Town Council will be responsible for the park and any equipment ensuring that statutory compliance is undertaken.  Building security will be the responsibility of the Tenant/s with agreement with Shaftesbury Town Council.  A formal lease arrangement will be entered into with STC. It must be noted that sole commercial use is not permitted on this basis. The purpose of the community hub is to provide social interaction and a mixed-use community space welcoming to all.  The use of the site must not be for commercial benefit but can be operated to retain a surplus income which can be reinvested to secure the longer-term future of the facility and provide a community benefit, for the space which is measurable throughout the lease duration.  STC is open to variance on the proposed operating model as long as inclusive community access for clubs and groups is assured and the facility is open at weekends throughout the year and for a minimum of 5 days a week.  Detailed architectural plans are currently being drawn up and building to the stage of first fix is expected to be completed late 2026, with the operator being able to begin trading thereafter.  The operator once selected will have the opportunity to engage with the Architect and Building Contractor for practical considerations and discussions as to how the building might be used within the context of existing agreements and contracts.  The Council proposes a 10-year lease with a break clause after 3 years, with a second break clause after 6 years. This is subject to negotiation and reasonable proposals will be considered as appropriate. 4. Operating Model Options STC offers two café fit-out approaches A) The successful operator will fit out and decorate the ground floor to their own specification post build to first fix and a rent-free period and lower rent will reflect the capital outlay by the operator. B) The Town Council will fit out the café and community space for the tenant to then furnish and equip. The tenant will be subject to a higher rent and paying of rent on commencement of the lease. The prospective operator should provide in response to this Expression of Interest details on its sources funds (internal and / or from third parties) and amounts deployable toward the fit out of the facility, regardless of whether Option A or B is preferred by the respondent. 5. Key Lease Terms (Subject to Negotiation) Lease will be outside the Landlord & Tenant Act 1954 (Sections 24-28) - no automatic renewal No structural alterations without written consent Noise and disruption to be minimised due to nearby residences Operational hours and time restrictions will be agreed in lease No compensation for tenant improvements Land Registry registration if lease exceeds 7 years Tenant bears Stamp Duty and legal costs Rent deposits or guarantors may be required based on financial standing Security arrangements must consider the open-access nature of the site Tenant indemnifies STC against liabilities or claims arising from use List of fixtures and fittings to be provided when finalised Disposal of open space to comply with Section 123 Local Government Act 1972 6. Quality Weighting Submissions will be evaluated against the following criteria: A) Community and Social Benefit (40%) Community engagement and partnerships Inclusive access for all demographics Support for vulnerable groups and children Volunteering opportunities with training Social value measurement methods B) Financial Operation & Business Plan (30%) Funding sources (start-up and operational) Revenue model (sales, events, room hire, workshops) Use of local suppliers and ethical procurement Employment opportunities for priority groups Financial sustainability and risk management C) Sustainability (10%) Waste reduction, recycling, energy efficiency Carbon footprint reduction and environmental education Ethical and local sourcing D) Experience of Delivering Community/Charity Operations (10%) Relevant track record and collaborations Team skills and experience E) Rent and/or Subsidy Considerations (10%) Proposed rent and flexibility Justification for subsidies if requested Value for money and plans for subsidy reduction 7. End of Lease / Termination Conditions Premises to be returned in agreed condition (fair wear and tear excepted) All tenant equipment and furnishings to be removed unless agreed Tenant liable for reinstatement costs if obligations unmet Photographic surveys at lease start and end Tenant to notify and settle final utility and supplier accounts 8. Timeline and Site Access Construction expected to reach first fix by late 2026 Fit-out and operation to begin post-completion Operator will have opportunity to collaborate with architects and contractors 9. Site Visits Site visits will not currently be available. Please contact Shaftesbury Town Council to arrange a viewing and access architectural plans. 10. Submitting Your Expression of Interest Please submit your EOI to Office@Shaftesbury-tc.gov.uk Submissions should include: Organisation summary, objectives, and suitability Last year's accounts Bank statements for the last year Proposal for community/charity use and timescales Minimum 3-year business plan Financial overview supporting the business plan Written statements addressing each of the 5 quality weighting criteria (max 1 A4 sheet per criterion) References or letters of recommendation

CPV Codes

• 55330000 - Cafeteria services

Indicators