Collection Management Systems (CMS and DAMS) PSQ

A Tender Notice
by THE WALLACE COLLECTION

Source
Find a Tender
Type
Contract (Services)
Duration
3 year
Value
£320K
Sector
TECHNOLOGY
Published
01 Sep 2025
Delivery
01 Jan 2026 to 31 Dec 2028
Deadline
n/a

Concepts

Location

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

The Wallace Collection is looking to replace its existing Collection Management System (CMS) with a new Spectrum compliant CMS and at the same time introduce a Digital Asset Management System (DAMS). The current CMS is coming to end of life in August 2026 and so we need to have this in place by then. This system will be used to manage the main accessioned collection of the museum along with associated other collections, archives and potentially library management.

Lot Division

1 Collection Management System (CMS)
  • Value: £200K

Lot 1 is for the replacement Collection Management System. Suppliers will be asked to support the migration from the old system to their own system, carry out configuration and development where required to meet our requirements and support the testing and go live. The supplier will also be expected to support and maintain the system and also provide hosting for the lifetime of the contract

Award Criteria
Functional/Technical Fit of solution _
Company profile _
Commercial model and indicative costs This includes combined solution synergies if relevant
2 Digital Asset Management System (DAMS)
  • Value: £120K

The Digital Management System will be used to store all images related to objects and other artifacts in our care There are currently around 5TB of images which will need to be transferred with an expected growth to around 8 to 10TB in the next 5 years As well as image manipulation and management, the system must be able to be integrated with the Collection Management so users are able to be view both the record and image simultaneously

Award Criteria
Functional/Technical Fit of solution _
Company profile _
Pricing model and indicative pricing _

CPV Codes

  • 48100000 - Industry specific software package
  • 48613000 - Electronic data management (EDM)
  • 72263000 - Software implementation services
  • 48328000 - Image-processing software package
  • 48329000 - Imaging and archiving system
  • 72000000 - IT services: consulting, software development, Internet and support

Indicators

  • Renewals are available.

Other Information

We are looking for a supplier or suppliers to provide these new systems, either as separate integrated solutions, or a single CMS/DAMS. This is set out in the lots structure and the PSQ document. The procurement is in two parts, an initial PSQ followed by an ITT from a shortlist of suppliers. ** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

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