Temporary Hospitality, Catering and Events Staff for ACE
A Tender Notice
by UNIVERSITY OF EDINBURGH
- Source
- Find a Tender
- Type
- Framework (Services)
- Duration
- 2 year
- Value
- £4M
- Sector
- BUSINESS
- Published
- 09 Sep 2025
- Delivery
- To 10 Oct 2027 (est.)
- Deadline
- 10 Oct 2025 12:00
Concepts
Location
Edinburgh
2 buyers
- Edinburgh University Edinburgh
Description
ACE uses agency staff at times of high demand for its services to keep them open and running, in order to facilitate the delivery of contracted business. There are recognised difficulties with sourcing the required volume, quality and standard of staff through currently available avenues and within the timeframes required, therefore the aim of this framework is to ensure ACE are in the best possible position to source staff for their estate. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.
Lot Division
| 1 | Hospitality and Events
ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Catering Assistants – estimate 15+ on very busy days; and - Plate Waiters/Silver Service Staff – estimate 50+ on very busy days. Please be aware that these figures are given in good faith but may not be representative of future demand. |
| 2 | Domestic Services
ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Hotel Bedroom Attendants; - Hotel Public Area Cleaners - Student Property Domestic Cleaning Staff |
| 3 | Kitchen Staff
ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Head Chef – Rare but maybe required for interim periods of up to 3 months; - Chef – estimate of up to 10+ on busier days; - Kitchen Assistants – estimate 15 + on very busy days; and - Kitchen Porter – estimate of up to 5+ on busier days. Please be aware that these figures are given in good faith but may not be representative of future demand. |
Renewal Options
One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years. One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Award Criteria
| Technical | 80.0 |
| PRICE | 20.0 |
CPV Codes
- 79620000 - Supply services of personnel including temporary staff
Indicators
- Bids should cover one or more lots.
- Bids should cover the whole contract.
- Options are available.
- Renewals are available.
- Staff qualifications are relevant.
- Award on basis of price.
Other Information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29584. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: The University has included a Community Benefits Menu as part of this procurement in the attachments area on PCS-T. Suppliers are required to complete and attach this to the Community Benefits question in the Technical Envelope of PCS-T. This menu includes a list of Community Benefits that can be offered and the number of points you can obtain for each one. Suppliers should consider what Community Benefits they can offer in accordance with the appropriate banding provided in Table 1 below. Supplier responses here and to this tender in general will form a commitment to deliver Community Benefits if appointed to the framework. Benefits will be delivered proportionate to the value of the work received by each supplier through this framework. This will be managed at the strategic meetings. If no work is received through this framework, suppliers will not be expected to deliver community benefits. The banding has been set proportionate to the value of the contract you are bidding to deliver. For this requirement, the University is expecting the supplier to complete the menu up to the full potential value of each lot (including extensions) that they are bidding for. If bidding for more than one lot, then your menu response should be to the full combined value of each lot. (SC Ref:809078)
Reference
- FTS 055018-2025