Police Records Management System

A Addendum Notice
by THE POLICE AND CRIME COMMISSIONER FOR WARWICKSHIRE

Source
Find a Tender
Type
Contract (Goods)
Duration
6 year
Value
£12M
Sector
TECHNOLOGY
Published
24 Sep 2025
Delivery
01 Apr 2026 to 31 Mar 2032
Deadline
21 Oct 2025 11:00

Concepts

Location

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

You are invited to tender for the provision of a Records Management System solution and associated services to Warwickshire Police. The requirement will be tendered as a single requirement. We are following a competitive flexible procedure comprising of the following stages: Stage 1 – Participation & Tender Stage 2 – Demonstrations & BAFO Stage 3 – Contract Award This tender falls above the relevant threshold, therefore, is inside The Procurement Act 2023. The contract shall be for an initial period which includes the implementation period plus 6 year(s) licence, support & maintenance (from system go live) with an option to extend for up to a further 2 x 24 month periods. The contract dates and extension dates provided in this notice are estimated. Estimated contract value range exclusive of VAT £6.5 million to £12 million including one off implementation costs. Costs are estimated and may be subject to change depending on the type of solution and licensing terms selected.

Renewal Options

2 x 24 months

Award Criteria

Simple description Weightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender Supplier Information/Central Digital Platform - Pass/Fail Functional and Non-Functional Requirements Matrix - Pass/Fail Tender Questions – Technical & Social Value 96.95% (Published Range 20% - 70%) Pricing 30.05% (Published Range 30% - 40%). Stage 2 Demo & BAFO Tender Quality Score 20% (from Stage 1) - (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing (BAFO) 40% (Published Range 30% - 40%). We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender.

CPV Codes

  • 48000000 - Software package and information systems
  • 48100000 - Industry specific software package
  • 72000000 - IT services: consulting, software development, Internet and support
  • 72260000 - Software-related services
  • 72261000 - Software support services
  • 72263000 - Software implementation services
  • 72266000 - Software consultancy services
  • 72268000 - Software supply services

Indicators

  • Renewals are available.

Other Information

All expressions of interest should me made via the Warwickshire Police In-tend tendering portal accessible via the In-tend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home. You can view the tender details via the `Tenders` tab. However to view the procurement documents you must register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents. Link to Supplier Guide for the InTend Sell2Bluelight system https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-sup... Any questions relating to this procurement procedure must be made via the Correspondence function on the In-tend portal. ** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains