Records Management System Gen 2

A Tender Notice
by THE POLICE, FIRE AND CRIME COMMISSIONER FOR ESSEX

Source
Find a Tender
Type
Framework (Services)
Duration
10 year
Value
£450M
Sector
BUSINESS
Published
30 Sep 2025
Delivery
16 Oct 2026 to 15 Oct 2036
Deadline
n/a

Concepts

Location

United Kingdom:

Geochart for 7 buyers and 0 suppliers

7 buyers

Description

This project will look to procure a replacement Records Management System (RMS), for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.

Lot Division

1 RMS and Associated Services to 7F
  • Value: £100M

Records Management Solution (RMS) and Associated Services to the specifically named Authorities: • Kent Police • Essex Police • Norfolk Police • Suffolk Police • Bedfordshire Police • Cambridgeshire Police • Hertfordshire Police
2 RMS and Associated Services to all other UK Police Forces
  • Value: £350M

Records Management Solution and Associated Services to all other UK Police Forces

Renewal Options

1 period of 5 years

Award Criteria

Quality Stage 2 Quality Criteria - 90% Stage 3 Quality Criteria - 70% Stage 4 Quality Criteria - 40%
Price Stage 2 Price Criteria - 10% Stage 3 Price Criteria - 30% Stage 4 Price Criteria - 60%

CPV Codes

  • 79996100 - Records management
  • 48780000 - System, storage and content management software package
  • 72212783 - Content management software development services

Indicators

  • Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains