Fleet Management Software System

Concepts

• software package
• gateshead
• stores management
• defect management
• fuel management
• hire management
• fleet management system
• document management
• management
• accident management

Location

Gateshead Council, Street Scene and Fleet, Park Road, Gateshead, NE8 3HN

Description

Cloud based Fleet Management System to look after the daily running and administration aspects of the Council's vehicle and plant assets. The system will cover: · Fleet and Asset Administration · Document Management · Drivers, Training, Licence, Risk · Accident Management · Hire Management · Maintenance Scheduling · Maintenance Jobs and Cost Control · Standard Jobs · Stores Management · Defect Management · Multiple Asset Support (Parent-Child) · Fuel Management (including EV)

Total Quantity or Scope

Direct Award using Crown Commercial Services RM6259 Vertical Application Solutions Framework Lot 1 Business Applications

Award Detail

Renewal Options

2 x 24 month options to extend

Award Criteria

CPV Codes

• 48100000 - Industry specific software package

Indicators

• Options are available.
• Award on basis of price.

Legal Justification

The current provider informed the Council of the system hitting 'end of life' but there was not an adequate amount of time for a full tender process to be completed. As a 12 month extension to the current contract was not offered by the current provider, only a 24 month minimum term, the decision was made to continue with the current provider and upgrade to their replacement system Previous demonstrations had been carried out by the Council and further ones provided to ensure that it was suitable and provided all functionality required.