Tate Galleries - Staff Onsite Food Solution

A Tender Notice
by TATE

Source
Find a Tender
Type
Contract (Goods)
Duration
3 year
Value
___
Sector
FACILITY
Published
06 Oct 2025
Delivery
01 Dec 2025 to 30 Nov 2028
Deadline
03 Nov 2025 12:00

Concepts

Location

Liverpool:

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

Until recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self-serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern with a good level of take-up. Tate is seeking a provider to build on this interim offer into a more established self-serve model across its 5 sites. We are looking for a collaborative supplier to develop an onsite food offer in multiple different staff areas, so our colleagues can enjoy a wide ranging, nutritious and affordable product range at their convenience, 7 days a week. Each site has different dimensions and considerations; we are therefore looking for a proactive and creative operator to tailor and deliver the best service model for each space without compromising access or quality of product. These spaces need to contribute to a positive workplace culture, and we see the onsite food offer as a key element. We particularly welcome creative and innovative proposals that take new approaches to onsite food provision that could support Tate's sustainability goals and create an enhanced user experience for our staff. Underpinning the food offer will be an efficient, communicative and responsive operation, led by the supplier, that will resolve issues independently and proactively, without burdening Tate's wider operations and estate.

Renewal Options

If the contract is performing well, then the contract extension option could be taken up.

Award Criteria

Quality _
Cost Tenderers are required to provide a full breakdown of their schedule of costs that they propose to charge Tate in consideration of delivering the services outlined. You should provide this breakdown in your own format; however, you should ensure that your costings are clear and show an annual total cost per site, per year. Please also provide a full outline of your cost model which should include as a minimum: 1. Your monthly management fee, broken down by site 2. Any one-off costs for Year 1 e.g. installation, purchase, commissioning 3. Proposals around utilising Tate's coffee beans in the space e.g. cost per cup and eventual returns to Tate 4. How you might suggest subsiding the cost of items within the offering and typical annual subsidy amounts 5. Any other additional costs. You should submit a total fixed cost for the first 3 years of the contract based on your anticipated cost base and any inflationary factors and provide an inflationary factor to act as the basis for any price negotiation or variation in Years 4 and 5 if taken up.

CPV Codes

  • 42933000 - Vending machines
  • 55000000 - Hotel, restaurant and retail trade services

Indicators

  • Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

Domains