UKRI - DDaT21497 - Workspace Booking System

Concepts

• swindon
• information technology
• shared business services ltd
• workspace booking system
• existing system
• ukri workspace
• information systems
• ukri
• software package
• 23rd march

Location

United Kingdom:

Description

Workspace Booking System

Total Quantity or Scope

The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office space reconfiguration). The system needs to be intuitive from a user's perspective, available via a responsive web application and a mobile app, configurable and meeting the organisation's Future of Work requirements - This is referring to our requirement to restructure how UKRI workspace is laid out, this may mean moving desks around, changing the use of space etc. The solution needs to be adaptable to allow us to update to reflect these changes. Key tenets of the Future of Work are: • We will have to commute to work less often, saving us money and cutting our carbon footprint (CO2 emissions), thus supporting our UKRI environmental sustainability strategy • We will be more motivated, healthier and better connected - because of the greater flexibility of hybrid working that makes it easier to achieve a good work-life balance • We will be able to use the appeal of hybrid working to attract the most talented people with fewer location restraints and from more diverse backgrounds • We will be able to be more productive and perform better as individuals and as an organisation, with the increased job satisfaction that comes from that Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This Contract will be for 3 years with the potential for +1 +1 years optional extensions. The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027. How to Apply: UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://delta-esourcing.com and the follow the instructions to 'Login'. Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: B4962678VH

Renewal Options

The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027.

Award Criteria

CPV Codes

• 72000000 - IT services: consulting, software development, Internet and support
• 48000000 - Software package and information systems

Indicators

• This is a one-off contract (no recurrence)
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.