HCC 03/2022 - The Provision of a Grounds Maintenance Framework

Concepts

• grounds maintenance
• hertford
• herts fullstop
• trading organisation of hertfordshire county council
• part of its grounds maintenance framework agreement
• grounds maintenance services for the council.the
• total value of the framework agreement
• commissioning of grounds maintenance services
• main framework
• provision of a grounds maintenance framework

Location

HERTFORD

Description

Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Grounds Maintenance Framework.

Total Quantity or Scope

Herts Fullstop (hereinafter referred to as "HFS") the trading organisation of Hertfordshire County Council (hereinafter referred to as "the Council") is advertising its requirement to appoint competent and cost-effective organisations to be part of its Grounds Maintenance Framework Agreement to provide general grounds maintenance services to sites throughout the County. This Framework Agreement will be utilised by all departments of the Council including establishments such as Schools, Fire Stations, Disused Sites, Day Centres, Libraries etc. It may also be used for works outside of the Council as requested by our partners and customers (this may be outside the geographical area of Hertfordshire in some cases). Please be aware the intention is to award this Agreement to several providers, and this is therefore not your anticipated income should you be successful. It will carry with it no exclusivity or guarantees of works but is expected to form the main framework for the commissioning of Grounds Maintenance Services for the Council.The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions, together with the Call-Off Contracts and their possible durations. It is anticipated that the term of the Call-Off Contracts awarded under this Framework Agreement could be up to 7 years. For the avoidance of doubt, the estimated annual value of the Contract will be approximately 2,500,00 GBP. The Framework Agreement will be awarded for four (4) years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.Please Note the TUPE Staffing Information for this procurement will be provided at each Call-Off off where applicable. Due to the requirements of the Service carried out, the Council will not be splitting this Framework into Lots

Renewal Options

This Framework Agreement will be reviewed at the end of the Framework Agreement period.

CPV Codes

• 77314000 - Grounds maintenance services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price and quality.

Other Information

Further information in regard to this opportunity can be found in II.2.4) Description of the procurement field (Contract Notice refers). Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.