Event Management Framework

Concepts

• event services
• events management
• inverness
• aviemore
• stromness
• event management framework
• marketing management
• term of this framework
• hybrid events
• direct framework agreement

Location

Scotland:

Description

HIE has awarded a multi-supplier Framework for Events Management to provide support for planning, managing and successfully running a wide range of digital, physical and hybrid events, or supporting internal event managers. This may include implementation of conferences, exhibitions, dinners and launch events. Most events will be in Scotland, but on occasion may be elsewhere in the UK or abroad.

Total Quantity or Scope

The contract will be awarded under a Framework Agreement to approximately 3 suppliers and under this agreement, no minimum workload is guaranteed. Services will be agreed on an “as required” basis only. It will also be available for call-off by any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE). Other organisations entitled to benefit from the framework will enter into a direct framework agreement with the successful suppliers on the same terms and conditions as those applying between HIE and the suppliers. The 4-year budget currently available to deliver this service is between GBP 450,000 and GBP 500,000 (excluding VAT). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Award Detail

Renewal Options

HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements for full details. Such modifications may include: - Changes to service requirements due to due to Covid-19 or any other pandemic or public health emergency. This may include events changing from delivery “in person” to online or hybrid - Addition or removal of the number of potential events which increases or decreases the anticipated number of hours required - Changes to HIE’s available budget to deliver these services - Pricing will be based upon the rates submitted as part of the Framework bid

Award Criteria

CPV Codes

• 79952000 - Event services
• 79413000 - Marketing management consultancy services

Indicators

• Options are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The tender process for the Award of this Framework is now complete. (SC Ref:715893)