CQC Exhibition Stand Build, Storage & Maintenance

Concepts

• cqc
• third-party stand contractor
• newcastle upon tyne
• event services
• cqc exhibition stand build
• exhibition equipment
• storage facility
• scale of the stand
• cqc publications.the contractor
• exhibition

Location

United Kingdom:

Description

We require a third-party stand contractor to:• Store our exhibition stand, promotional material and some publications• Maintain our exhibition stand• Transport our stand to exhibitions and take back to storage facility• Build and break down our exhibition stand at approx. 18 shows per year. Due to the size and scale of the stand and the exhibitions programme, we are unable to do this ourselves.

Total Quantity or Scope

The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.The contractor will be required to maintain (reporting any repairs required and cost to CQC) and store CQC’s existing exhibition stand throughout the duration of the contract. The contract will involve the contractor liaising directly with all the different exhibition organisers to submit information regarding the build and break down by deadlines specified within online manuals (which the exhibition organisers provide).Due to the size of the exhibitions programme, we exhibit at approx. 18 shows/year all across the country, and the size/scale of the stand (the stand is custom made and is very large, with various different parts including walling/shelving, overhead light curved section, iTab touchscreen stands, 3x large 6ft light boxes and reception desk, which all require specific tools, and expertise to put it together) we are therefore unable to do the above logistics ourselves. The stand also requires electrical expertise to connect various stand items to the electrics, as well as the giant iTab to cabled internet. The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.The contract will start from 1st August 2023 for initial 36 months with up to 12 month optional extension.

Renewal Options

Initial 3 year term with option to extend for up to 12 months for a total contract term of 48 months (including optional extensions)

Award Criteria

CPV Codes

• 79952000 - Event services
• 39154000 - Exhibition equipment
• 79340000 - Advertising and marketing services
• 50000000 - Repair and maintenance services

Indicators

• This is a recurring contract.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The full specification of requirements is set out in the 'Invitation to Tender' pack available at CQC's e-sourcing portal Atamis:To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal:https://health-family.force.com/s/WelcomeAll questions or clarifications in relation to this procurement must be submitted via Atamissourcing portal and will not be accepted by any other means.Should Tenderers have any queries, or are having problems using the portal, they should contact the Helpdesk at:Phone: 0800 9956035E-mail: support-health@atamis.co.uk